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Human Resources Policies and Procedures

Publisher: Matthew Bender

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ISBN: 9781632815712
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Human Resources Policies and Procedures provides well-developed policies and procedures that will help all businesses to define employee expectations and standards of employee behavior and performance and to establish rules and guidelines for decision making by employees and managers. Practical descriptions and guidance enable HR directors and their organizations to anticipate and respond to workplace situations and take actions that are consistently appropriate, fair, and compliant. This resource will assist companies of all sizes to manage their interactions with employees, the general public, and third-party partners.

Table of Contents

§ 1.01   INTRODUCTION

  [1]   Policy and Procedure Defined

  [2]   Benefits to Your Workplace

  [3]   Steps in Development

§ 1.02   AMERICANS WITH DISABILITIES ACT POLICY AND PROCEDURES

  [1]   Overview of the Act

  [2]   Title I—Employment

  [3]   Exceptions

  [4]   Title III—Private Sector Services

  [5]   Complaints and Enforcement

  [6]   Civil Money Penalties Under Title III

§ 1.03   COMPANY-OWNED CELL PHONE/PERSONAL DIGITAL ASSISTANT USE POLICY AND PROCEDURES

  [1]   Background

  [2]   Company-Owned and -Supplied Devices and Operating a Vehicle

  [3]   Contact With Customers Using Cell Phones or Other Wireless Devices

  [4]   Passwords

  [5]   Damage, Loss, or Theft

  [6]   Monitoring Use of Wireless Devices

  [7]   Reimbursement for Wireless Equipment

§ 1.04   ELECTRONIC MAIL POLICY AND PROCEDURES

  [1]   Introduction

  [2]   Permissible Uses of E-Mail

  [3]   General Requirements

  [4]   Sending and Receiving E-Mail Procedures

  [5]   Data Processing/Information Technology Department Responsibilities

  [6]   Abuse of E-Mail System

  [7]   Exhibit

  [a]   Exhibit A Sample Disclaimer for Outgoing E-mails

§ 1.05   EMPLOYEE APPRAISAL POLICY AND PROCEDURES

  [1]   Background

  [2]   Procedures

§ 1.06   EMPLOYEE SOCIAL MEDIA POLICY AND PROCEDURES

  [1]   Introduction

  [2]   Policy Statement

  [3]   Procedures/Expectations for Employees' Personal Behavior in Online Social Media

  [4]   Additional General Guidelines for Using Social Media

§ 1.07   EMPLOYEE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY AND PROCEDURES

  [1]   Introduction

  [2]   Purpose of This Policy

  [3]   General Guidelines

  [4]   Responsibility

  [5]   Reporting Guidelines

  [6]   Incorrect or Incomplete Expense Reports

  [7]   Travel Authorization

  [8]   Approval/Authorization Process

  [9]   Audit

§ 1.08   EQUAL EMPLOYMENT OPPORTUNITY POLICY AND PROCEDURES

  [1]   Introduction

  [2]   Policy Statement

  [3]   Responsibilities of Human Resources Officer

  [4]   Hiring Veterans

  [5]   Responsibilities of Managers and Supervisors

  [6]   EEO Poster

  [7]   Recordkeeping

§ 1.09   HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 (HIPAA) POLICY AND PROCEDURES

  [1]   Policy Statement

  [2]   Background

  [3]   Key Definitions

  [4]   Covered Entities

  [5]   Standard Transactions, Privacy, and Security Requirements

  [6]   Our Company as a Business Associate

  [7]   Breach Notification Requirements

  [8]   Procedures

§ 1.10   HUMAN RESOURCES POLICY AND PROCEDURES

  [1]   Introduction

  [2]   Employment Practices

  [3]   Personnel Records

§ 1.11   INTERNET USE POLICY AND PROCEDURES

  [1]   Policy Statement

  [2]   Downloading of Software or Files

  [3]   Acceptable Personal Use

  [4]   Approved Tools

  [5]   Computer Virus Protection

  [6]   Training

  [7]   Security

  [8]   Exhibit

  [a]   Exhibit A Sample Internet User Consent Form

§ 1.12   PERSONAL LEAVE POLICY AND PROCEDURES

  [1]   Introduction

  [2]   Sick Leave Policy and Procedures

  [3]   Federal Family and Medical Leave Act

  [4]   Excused Absences

  [5]   Leaves of Absence (Other Than Family and Medical Leave Act Absences)   [Optional]

  [6]   Military Training Duty

  [7]   Appendixes

  [a]   Appendix A Records Required by the FMLA

  [b]   Appendix B Management of Employee Exposure in the Workplace After a Confirmed Case of Novel Influenza A (H1N1) Flu

§ 1.13   PREVENTION AND ELIMINATION OF HARASSMENT IN THE WORKPLACE POLICY AND PROCEDURES

  [1]   Purpose

  [2]   Policy

§ 1.14   SALARY ADMINISTRATION POLICY AND PROCEDURES

  [1]   Introduction

  [2]   Statement of Policy

  [3]   Procedures

§ 1.15   SHARING FORMER EMPLOYEE REFERENCE INFORMATION POLICY AND PROCEDURES

  [1]   Policy Statement

  [2]   Procedures

  [3]   Exhibits

  [a]   Exhibit A Consent to Share Employment Information

  [b]   Exhibit B Record of Employee Reference Sharing

§ 1.16   VACATION POLICY AND PROCEDURES

  [1]   Annual Paid Vacation

  [2]   Vacation Days Earned

  [3]   Vacation Scheduling

  [4]   Vacation Carryover

  [5]   Termination

  [6]   Military Active Duty